Effective Date: January 2025

At The Student Affairs, we are committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, store, and protect your personal information when you access and use our Student Affairs Management System (SAMS). By using the SAMS platform, you agree to the practices described in this policy.

Please read this privacy policy carefully to understand how we handle your personal information.

Information We Collect

We collect several types of information to provide and improve our services to you:

A. Student Information: Name, student ID, email address, contact number, course/program enrollment details, grades, and other academic or non-academic information necessary for student management purposes.

B. Usage Data

• We collect data on how you interact with the SAMS platform, such as login times, features used, pages viewed, and other activity that helps us improve user experience.

C. Cookies and Tracking Technologies

• Our website uses cookies to enhance user experience. Cookies help us analyze website traffic and remember user preferences. You can set your browser to refuse cookies, but some features of the platform may not function properly if cookies are disabled.

How We Use Your Information

We use the information we collect for various purposes, including:

• Providing Services: To manage student records, process course enrollments, track academic performance, and facilitate communication between students and staff.

• Improving Services: To analyze user behavior and enhance the functionality of our platform.

• Communication: To send notifications, updates, or relevant information related to student affairs.

• Compliance and Legal Obligations: To comply with legal and regulatory requirements, including but not limited to educational, labor, and data protection laws.

Data Security

We take reasonable measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. This includes encryption, secure data storage, and access controls to ensure the confidentiality and security of your data.

However, please note that no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

Your Rights and Choices

You have certain rights regarding your personal data:

• Access and Correction: You can request to access or update the personal information we hold about you.

• Data Deletion: You can request the deletion of your personal data, subject to certain legal and contractual limitations (such as retention for academic records).

To exercise your rights, please contact us at admin.sams@ds.edu.moe.bn.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including any legal or reporting obligations. Once your information is no longer needed, we will take steps to securely delete or anonymize the data.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or to comply with legal requirements. We will notify you of any significant changes by posting a notice on our website or via email. Please review this policy periodically for any updates.

Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us at:

Email: admin.sams@ds.edu.moe.bn

Address: Data & Technology Management Unit, Department of Schools

By using our Student Affairs Management System (SAMS), you consent to the terms of this Privacy Policy.